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Article Excerpt
TENNESSEE ACADEMY OF SCIENCE EXECUTIVE COMMITTEE MEETING
21 April 2006
President John W. Harris called the meeting of the Executive Committee of the Tennessee Academy of Science (TAS) to order at 6:40 PM CDT in the Massey Business Building on the campus of Belmont University, Nashville, Tennessee, 21 April 2006. Attendees were Past President Stephen Wright, Meeting Coordinator Michael Redding, President-elect and 2006 Program Chair George Webb, Treasurer Steve Murphree, Secretary Sarah Swain, Managing Editor Gore Ervin, Director of the Tennessee Junior Academy of Science (TJAS) Jack Rhoton, Director of Electronic Communications James Howard, Member-at-large 2005-2007 and 2006 Local Arrangements Chair Steve Hamilton, Member-at-large 2006-2008 Jeffrey Boles, Publicity and Research Committee Chair Mandy Carter-Lowe, and Reelfoot Lake Fieldtrip Planning Committee Member Andy Sliger.
President Harris welcomed Executive Committee members and introduced new committee members. President Harris thanked TAS Treasurer Steve Murphree and Belmont University for the delicious meal and comfortable meeting space provided for the committee. Secretary Swain had sent minutes of the November 2005 meeting to all committee members. A motion to approve the minutes passed.
REPORTS FROM OFFICERS AND DIRECTORS
President-elect and 2006 Program Chairperson--George Webb discussed plans for the November 2006 annual meeting to be held 16-17 November on the campus of Austin Peay State University, Clarksville, Tennessee. A symposium on the role of science in global security has been proposed and will be finalized in the near future. Discussion of the selection of a suitable keynote speaker followed. President-elect Webb will notify the Executive Committee when the Local Arrangements Committee reaches a final decision and an invitation to speak has been accepted.
Treasurer -- Steve Murphree discussed the following report:
CASH BALANCE -- JULY 1, 2005 $5,144.29 RECEIPTS Membership Fees 6,115.00 Institutional Dues 4,500.00 Library Subscriptions 1,710.00 Interest Earned, US Bank 8.59 Contributions 140.00 Annual Meeting Registration and Meal Fees 4,749.00 Page Charges 1,800.00 TJAS Trust Fund 4,343.09 Miscellaneous Income 53.60 TOTAL RECEIPTS 23,419.28 TOTAL CASH AVAILABLE 28,563.57 DISBURSEMENTS Journal 8,783.15 Tennessee Junior Academy of Science 7,602.39 Treasurer's Expenses 19.97 Secretary's Expenses 10.00 Travel 1,437.69 Annual Meeting Expenses 4,041.88 Plaques and Awards 135.50 Dues and Fees 556.48 Web Site Maintenance 89.95 Science Fairs and Olympiads 1,190.00 Collegiate Division 600.00 Miscellaneous Expenses 816.37 TOTAL DISBURSEMENTS 25,283.38 CASH BALANCE -- April 21, 2006 3,280.19 Receipts 23,419.28 Disbursements 25,283.38 Cash Decrease -1,864.10 BREAKDOWN OF HOLDINGS US Postal Service, Cookeville, TN 161.14 US Postal Service, Lawrence, KS 196.25 Checking Account, US Bank 3,202.11 TAS HOLDINGS--April 15, 2004 3,559.50 TJAS TRUST FUND (Vanguard Star Fund) (9,266.457 shares -- 4/21/06) Account Value -- 12/30/05 187,004.59 Disbursements (Dividend Distributions) 12/19/05 2,679.78 Account Value -- 4/21/06 189,684.37 TOTAL VALUE OF HOLDINGS -- April 21, 2006 $193,243.87
Treasurer Murphree reported that names of dues-delinquent members would be removed from the TAS membership roster after two years of non-payment. A second reminder via email will be sent to delinquent members in mid May. Meeting Coordinator Redding recommended that an inactive member database be maintained so that occasional invitations to update membership could be issued. Annual solicitation of dues will be mailed to the membership in June. Most of the current cash balance shown in the Treasurer's Report will be used in the near future for Journal expenses. Treasurer Murphree asked the Executive Committee to offer ideas for generating revenue to help meet the Journal expenses. Page charges were increased during 2005, but the effect was offset by rising publication and mailing expenses. Managing Editor Ervin pointed out that thirty or so pages needed to print TAS Proceedings in each year's January issue were totally at TAS expense. A motion to accept the Treasurer's report passed.
Managing Editor -- Gore Ervin discussed the following report:
"There were a total of seven manuscripts submitted during calendar year 2005. Four of these have been published or are 'in press', two are awaiting author revisions, and one paper was rejected. There have been two papers submitted thus far in 2006 and both of these are in zoology. One was returned to the authors for revision and one is currently being reviewed. Due to the low number of manuscript submissions, the January and April 2006 issues were combined as 81(1-2) and should be mailed by the end of April. This issue contains the proceedings and abstracts of the 2005 Academy meeting and one research paper. Unless there is a near-term increase in submissions, the July and October 2006 issues will be combined and will include at least two research papers plus the Abstracts of the spring 2006 Collegiate meetings."
Decline in manuscript submissions stimulated committee discussion. Most committee members agreed that page charges were reasonable and comparable to other similar journals. Manuscript submission should be promoted in the newsletter and by section chairs at annual meetings. A motion to accept the Managing Editor's report passed.
Meeting Coordinator -- Michael Redding will provide a full report of annual meeting plans at the November 2006 Executive Committee meeting.
Collegiate Division -- Director Fred Matthews did not submit a report. A report of the activities of the TAS Collegiate Division is expected at the November 2006 Executive Committee meeting.
Electronic Communications -- Director James Howard reported that the web site at www.mtsu.edu/~tnacadsc is functioning and pages are being updated as materials are provided. The member database is up-to-date according to the membership list provided by Treasurer Murphree in December. The Fellows database is awaiting more details to allow searches according to various criteria. The web site continues to serve as a source of contacts for science project help through the Networks Program link. Director Howard expects to update the membership database twice each year as changes are received from the TAS Treasurer. The suggestion to expand promotion of TJAS on the web site was discussed briefly. A motion to accept the Director's report passed.
Tennessee Junior Academy of Science -- Director Jack Rhoton discussed the following report:
"The spring 2006 TJAS meeting was held on Friday, April 21, 2006, at Belmont University in Nashville. A total of twenty-four...
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