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Article Excerpt
[check] This checklist focuses on the process of writing an invitation to tender by detailing what should be included in the invitation document.
When purchasing capital plant or equipment, or goods or services, there are various steps that you can take to ensure that a cost-effective solution, matched as far as possible to your particular needs, is reached. Having made sure that your objectives conform to your organisation's overall strategy, and prepared a detailed specification of requirements, you can then invite suppliers to tender.
The nature of the contract--value, size, whether of a scientific, technical or constructional nature, level of expertise required, quality and so on will determine whether to opt for an open public tender or closed tender from a pre-selected list of preferred suppliers. Most public sector contracts over a certain value, for example, have to be advertised as open tenders in the Official Journal of the European Communities (OJEC).
Definition
An invitation to tender (ITT) is a formal document that asks suppliers to demonstrate that they can meet your requirements. Each supplier, if they wish to respond to the invitation, should respond with a formal proposal.
A search on the Internet for "invitation to tender" brings up many real, detailed specifications.
Advantages of writing an ITT
* Clarifies the issues involved...
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