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...of recommendation for future action.

A good report should be readable, interesting and well presented, and it should be no longer than is necessary. It keeps the needs of the readership clearly in mind. As the readers are likely to be busy people who already have problem reading the material that passes through their hands, a verbose and lengthy document is unlikely to be welcome. A good structure, with clear conclusions and a summary, is vital if an acceptable document is to be produced.

Advantages of good report writing

* Helps you to communicate more effectively.

* Improves your status and your career prospects.

* Contributes to business success by improving communication.

* Creates a good corporate image of the organisation.

* Greatly assists the process of planning and decision making.

Disadvantages of poor report writing

* Time is wasted as readers search for the information they require.

* Readers are frustrated because the information provided is incomplete.

* Misunderstandings result from the lack of clarity in the...

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More articles from Chartered Management Institute: Checklists: Managing Information and Finance
Designing questionnaires.(Checklist 080), October 01, 2005
Choosing an Internet service provider.(Checklist 075), October 01, 2005

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