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Article Excerpt
TENNESSEE ACADEMY OF SCIENCE EXECTIVE COMMITTEE MEETING
19 April 2002
President Jack Rhoton called the meeting of the Executive Committee of the Tennessee Academy of Science (TAS) to order at 7:10 PM CST, on the campus of Belmont University, Nashville, Tennessee, 19 April 2002. Members present were Karen Kendall-Fite, President-elect; John W. Harris, Treasurer; Sarah H. Swain, Secretary; Martin V. Stewart, Past President; M. Gore Ervin, Managing Editor; Richard J. Raridon, Director of the Collegiate Division; J. Michael Redding, Meeting Coordinator; David Pitts, Member-at-large; Steve Wright, Member-at-large; Stuart Elston, Member-at-large; Linda Jordan, Science Consultant, State Department of Education; David J. Wilson, Industry and Government Committee Chair; Steve Murpbree, Nominating Committee member and Belmont University host. Attending as guests and representatives of the Tennessee Science Teachers Association (TSTA) were Ruth Woodall, TSTA President and Barry Farris, TSTA Treasurer.
Minutes of the 8 November 2001 Executive Committee meeting were sent to committee members by Secretary Swain prior to the meeting. A motion to approve the minutes passed. Updated lists of Executive Committee and Standing Committee members were provided by Secretary Swain. President Rhoton introduced newly appointed Member-at-large Dr. Stuart Elston, Professor of Physics, the University of Tennessee at Knoxville. Also introduced by President Rhoton were visitors from TSTA, Ruth Woodall, TSTA President, and Barry Farris, TSTA Treasurer.
REPORTS FROM OFFICERS AND DIRECTORS
President-elect and Program Chairperson Karen Kendall-Fite discussed plans for the 2002 annual meeting to be held on the campus of East Tennessee State University (ETSU), Johnson City, Tennessee, on November 14-15, 2002. A Local Arrangements Committee has been formed with the help of President Rhoton, and plans for a plenary speaker to discuss recent fossil studies in the eastern region of the state are being investigated. Members of the Local Arrangements Committee at ETSU are Dr. Martin Barrett, Dr. Gary Henson, Dr. Steve Wallace, Dr. Jeff Wardeska, Dr. Lee Pike, Dr. Phillip Scheuerman, Dr. Diane Nelson, Dr. Fred Hossler, Dr. Jeff Knisley, and Dr. Jack Rhoton. The committee met on 24 January 2002 to begin planning for the meeting. Dr. Fred Hossler has agreed to serve as Section Chair, Health and Medical Science, and Dr. Jeff Knisley will serve as Section Chair for Mathematics and Computer Science.
Meeting Coordinator--J. Michael Redding presented the following report:
"By all accounts and personal observation, the 2001 Joint Meeting of the Tennessee and Kentucky Academies of Science was a most successful event for both parties, I received numerous positive comments during the meeting, to the credit of Dr. Stewart and his local arrangements committee.
"During the three years I have served as Meeting Coordinator, there has never been a clear assignment of responsibility, other than "to assist" the President and President-elect with the planning and conduct of the annual meeting. At the suggestion of several of the TAS Executive Committee members, I hereby propose to codify the responsibilities of the job. I base my suggestions on the successful model used by the Kentucky Academy of Science. The guiding theme of this proposal is that the Meeting Coordinator should assume responsibility for some of the routine and repetitive aspects of the planning for the annual meeting that have been the responsibilities of the President-elect.
"Specifically, each year in early June, the Meeting Coordinator should provide to the President-elect templates of the Call for Papers and the Title and Abstract Submissions Forms along with a current list of Section Chairs and their contact information. With the approval of the President-elect, the Meeting Coordinator should ensure that these items are mailed to the general membership in July or August. The Meeting Coordinator will mail updated instructions for Section Chairs and copies of the Student Paper and Poster Judging Forms and Criteria to each Section Chair in August. The Meeting Coordinator should receive from the Section Chairs the titles, authors, and affiliations of all submitted presentations and prepare a draft technical program for the President-elect to evaluate and edit as needed in September. After the President-elect finalizes the Program content, including information pertinent to the plenary talk and social functions, the Meeting Coordinator will ensure that room assignment information is appended in consultation with the Chair of the Local Arrangements Committee (LAC), along with campus maps, committee membership, and other information normally included in the Program. In October, the Meeting Coordinator will have the Program printed and delivered to the persons responsible for mailing (perhaps the Meeting Coordinator) and posting on the TAS website.
"The Meeting Coordinator will develop a list of tasks normally associated with the conduct of the meeting and provide this list to the Chair of the LAC as soon as she/he is designated by the President-elect. Thereafter, the Meeting Coordinator will communicate regularly with the LAC Chair on matters pertaining to the annual meeting to ensure that the tasks are being accomplished in a timely manner. Throughout the process, the Meeting Coordinator should be the central point of contact for the LAC, Section Chairs, and individual presenters who might have problems or questions about any detail of the Program (schedules, audiovisual needs, etc.).
"During and after the meeting, the Meeting Coordinator will collect from each Section Chair the results of the student paper and poster competitions and the results of the Section elections. Names and affiliations of the students will be forwarded to the appropriate person for printing of certificates and to the Treasurer for the purpose of notifying students of their honorary TAS membership for the year. Results of Section Elections will be recorded and an updated list will be sent to the new President and Secretary.
"The Meeting Coordinator, with the assistance of the Treasurer, will keep records regarding attendance and participation at the annual meetings, this information being of some use for planning future meetings."
Following discussion, the Executive Committee voted to approve the duty changes recommended by Meeting Coordinator Redding. Executive Committee members were asked to review duties listed in the TAS Operations Manual for overlap and needed changes, and to report these to Meeting Coordinator Redding.
American Association for the Advancement of Science (AAAS) Section Y--Representative J. Michael Redding reported on the 2002 AAAS/NAAS meeting:
"Representing the TAS, I attended the annual meeting of the AAAS in Boston on February 15-17, 2002. The following comments summarize my activities and information deemed pertinent to TAS.
"The AAAS Affiliates Meeting was held on February 15. AAAS President Peter Raven presided and made a few general remarks about the health of the AAAS. He also explained the AAAS resolution against "reproductive cloning" while still approving its use for "therapeutic cloning" (as with stem cell methodologies). Alan Leshner, the new Chief Executive Officer of AAAS pledged to make service to the affiliated members his highest priority. He also indicated a strong interest in promoting "grass roots" development of science education programs. Al Teich and Kei Koizumi discussed details of the federal budget relative to research and development. Their analyses are available for members on the AAAS website.
"The Section on General Interest in Science and Engineering (Section Y) held its annual business meeting on February 15. Chairperson Julie Miller (Science News) presided. Assad Pariah was elected as the new Chair-elect to follow Elizabeth Hafen, Massachusetts, who assumed the Chair's position on February 21, 2001. Deborah Stine (The National Academies of Science) was announced as the newest Member-at-large. Three new AAAS Fellows were elected from the Section, including Felice Frankel, Barbara Gastel, and Thomas Moss.
"John Safko has developed a Section website which should be accessible through the AAAS site but apparently the linkage is not obvious. He suggests using http://science.aaas.org/--general/. Links to Section sponsored symposia will be listed on the site along with general information.
"I attended the annual meeting of the National Association of Academies of Science (NAAS) delegates on February 16. President Howard Pitkow (Pennsylvania) presided. Steve Case (Mississippi) was recognized as the incoming President. Dr. Case emphasized the importance of the NAAS as a sponsor of the American Junior Academy of Science and, in particular, the success of the NAAS sponsored "Breakfast with Scientists" event.
"The NAAS Delegates Workshop was held on February 16 prior to the Business meeting. Representatives of Ingenta, an electronic publishing company in Cambridge, Massachusetts, provided an overview of their company's services and trends in the growing business of publishing science content in various electronic formats. Comprehensive and integrated searching and linked referencing capabilities are major advantages of their products. There was much animated discussion about the possibility of packaging and marketing the collective content of many or all of the state academies journals. NAAS President-elect Case agreed to investigate further the possibilities for such a venture. My personal opinion is that it would be a major boon to the visibility of our journal and, moreover, would potentially increase the revenue generated from library subscriptions to a comprehensive (all journals bundled together) product."
Discussion followed and President Rhoton thanked Representative Redding for attending on behalf of TAS.
Treasure--John W. Harris presented the following report and budget proposal:
CASH BALANCE--July 1, 2002 43,991.72 RECEIPTS Membership Fees 7,175.00 Institution Dues 4,500.00 Library Subscriptions 2,690.00 Interest Earned, FirstStar Bank 112.88 Dividends Earned, PainrWebber 750.96 Contributions 115.00 Annual Meeting Registration, Meals 4,808.00 Page Charges 3,510.00 Journal 50.00 TJAS Trust Fund 2,677.31 TOTAL RECEIPTS 26,389.15 TOTAL CASH AVAILABLE 70,380.87 DISBURSEMENTS Journal 12,593.40 Tennessee Junior Academy of Science 9,803.86 Treasurer's Expenses 1,636.06 Secretary's Expenses 649.87 Travel 555.06 Dues/Fees 142.50 Science Fairs 3,323.00 Annual Meeting Expenses 9,875.45 Security Deposit 100.00 Plaques and Awards 124.00 Auditor's Fee 985.00 AAAS Meeting 1,325.72 TOTAL DISBURSEMENTS 41,113.92 CASH BALANCE--April 15, 2002 29,266.95 Receipts 26,389.15 Disbursements 41,114.92 Cash Decrease -14,725.77 BREAKDOWN OF HOLDINGS US Postal Service, Lawrence, KS 1,055.38 TTU Account 190.71 Checking Account, FirstStar Bank 2,964.12 Savings Account, FirstStar Bank 9,974.88 Money Market Fund, Paine Webber 15,080.96 TAS HOLDINGS--April 15, 2002 29,266.05 TJAS TRUST FUND(Vanguard Star Fund) (9240.619 shares owned as of 03/31/02) Account Value as of 09/30/01 144,020.88 Disbursements (Divided Dist.) 12/21/01 2,677.31 Account Value as of 12/31/01 151,915.79 Account Value as of 03/31/02 153,579.09 LIFE MEMBERS TRUST FUND (Paine Webber) Value of Account as of 03/31/02 15,000.00 TOTAL VALUE OF HOLDINGS as of April 15, 2002 188,286.93
The Executive Committee passed a motion to accept the Treasurer's Report. Treasurer Harris presented the budget proposl as follows:
RECOMMENDED BUDGET FOR (2002-2003) Project Income (2002-2003) Membership Dues 9,000.00 Institutional Members 5,000.00 Annual Meeting Fees 4,000.00 Journal Page Charges 3,000.00 Library Subscription 2,500.00 Interest/Dividends Earned 2,000.00 Contributions 150.00 TJAS Trust Fund 4,000.00 Life Mmebers Trust Fund 0.00 TOTAL 29,650.00 Account Recommended (2002-2003) Secretary 650.00 Treasurer 1,300.00 Junior Academy 12,000.00 Journal 10,000.00 Collegiate Division 4,000.00 Travel 600.00 AAAS Fee 1,500.00 Annual Dues/Fees 150.00 Insurance/Security 100.00 Plaques/Awards 200.00 President 50.00 Website Maintenance 50.00 Publicity 200.00 Science Fairs (VSP) 3,325.00 TOTAL 35,652.00
Treasurer Harris reported that the Rhodes College Institutional Membership has not been paid this year. Records of annual meeting attendance showed attendance was down at the last two meetings....
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