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...that one fourth of their meetings could've been replaced by phone call or email.
How do you keep your meetings from being the ones everybody loves to hate? Following some basic guidelines can help ensure that your meetings are well attended and productive. Although several of these suggestions may seem obvious, we bet they're overlooked in many of the meetings you attend.
Ensure the meeting is necessary. Don't call a meeting just because it's time for one. Schedule meetings when people need to work together, reach consensus, rally around an idea or a plan, or resolve conflict.
Expect to do more than reserve a room. A good rule of thumb is to spend at least the same amount of time preparing for and following up on a meeting as you spend in it. As the meeting planner, you must
* plan and prepare logistics: room arrangement, food, equipment, adjournment time, and what to do when cell phones go off
* organize content: what material you'll cover, what material other presenters will cover, who needs to attend, and what information you'll need to make informed decisions
* follow up on details: Make sure commitments are honored, and tie up loose ends.
Create and distribute an agenda. Agendas act like roadmaps for your meetings, helping...
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