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Proceedings of the Tennessee Academy of Science 2008.

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TENNESSEE ACADEMY OF SCIENCE EXECUTIVE COMMITTEE MEETING

18 APRIL 2008

President Cindy Smith-Walters called the meeting of the Tennessee Academy of Science (TAS) Executive Committee to order at 6:34 PM CDT in the Massey Board Room on the campus of Belmont University, Nashville, Tennessee. Attendees were President-elect Gore Ervin, Past President George Webb, Treasurer Steven Murphree, Secretary Teresa Fulcher, Managing Editor Stephen Stedman, Junior Academy of Science Director Jack Rhoton, Meeting Coordinator Michael Redding, Education Committee Chairperson Kim Cleary Sadler, Publicity and Research Committee Chairperson Mandy Carter-Lowe, and member-at-large William Andrews.

A motion to approve the minutes of the 15 November 2007 meeting of the Executive Committee was made by Michael Redding and seconded by William Andrews. The motion carried.

REPORTS FROM OFFICERS AND DIRECTORS

Past President--George Webb recommended using Academy funds to hire a student to assist Electronic Communications Director Jim Howard with the web site, contingent on Howard's approval. Treasurer Murphree confirmed that an electronic form is available to requisition pay for student assistance in Academy work. George Webb also recommended that regular Academy members be encouraged to become sustaining or supporting members. Treasurer Murphree agreed to e-mail individuals with expiring memberships and encourage the upgrade. After a discussion regarding the dues for the different levels of membership, Michael Redding made a motion to propose to the full membership of the Academy at the November 2008 annual meeting an increase in the annual dues as follows: sustaining membership dues increase from $35.00 to $50.00, supporting membership dues increase from $40.00 to $100.00, and life membership dues increase from $300.00 to $400.00. William Andrews seconded the motion and the motion carried unanimously. If passed by the full membership in November, the increase would go into effect immediately. George Webb recommended that letters to acknowledge the additional contributions of members be sent by the President of the Academy.

President-elect and 2008 Program Chairperson--Gore Ervin described plans for the joint meeting with the Tennessee Science Teachers Association (TSTA) in November of 2008. TSTA will host a mixer on Thursday November 20th from 6:00-8:00 PM. The TAS Executive committee will meet after that mixer. Two TAS workshops are planned for Saturday morning November 22th: one workshop on nanotechnology and another workshop on teaching evolution led by Dr. Michael Gibson. The poster session is scheduled from 11:00 AM until 12:00 PM on Friday and lunch will be combined with TSTA. Governor Phil Bredesen is scheduled to deliver the address. Awards will be presented during the Friday lunch. The first round of technical sessions is scheduled for Friday afternoon and the second round will occur on Saturday morning. The TAS business meeting is scheduled for 8:15 or 8:30 on Saturday morning. President-elect Ervin noted that TAS must provide necessary audio-visual equipment to be used in the TAS technical sessions and that notices should be sent to section chairs informing them of this requirement. Meeting coordinator Michael Redding reiterated the need to fully negotiate the details of cost sharing with TSTA for this meeting. George Webb, Steve Murphree, and Michael Redding will meet with TSTA representative Barry Farris to work on an agreement. Expenses should be proportional based on the number of registrants.

Treasurer--Steven Murphree discussed the Treasurer's Report showing a total income of $5,312.53 from 1 January 2008 through 4 April 2008 and expenses of $9,130.86 for the same period. The checking account balance as of 18 April 2008 was $19,981.34, with total assets at $199,948.09. Michael Redding moved to accept the treasurer's report. Gore Ervin seconded the motion. The motion carried.

Managing Editor--Stephen Stedman reported that Allen-Track Essentials, a web-based manuscript submission, tracking, and peer-review software program, was activated in early March 2008. Since that time, three manuscripts have been submitted for review. These have already been sent to section editors. Editor Stedman reported that he is pleased with the technical support from Allen Press Inc. Editor Stedman reported that contents of the January-April issue (83:1-2) of the Journal of the Tennessee Academy of Science have been received and are ready for submission to Allen Press via AllenTrack Essentials.

Editor Stedman also reported that James Huggins, one of two section editors for Zoology, has resigned his position. Until another section editor is named, Karl Joplin will assume all manuscript review duties for Zoology. Editor Stedman received boxes of past issues of the Journal, and created two archival sets. These sets will be kept with the Managing Editor and additional copies of past issues of the Journal have been given to Treasurer Steven Murphree for distribution based on requests for back issues.

President Walters received a request from Shelia Laing of EBSCO Publishing to include The Journal of the Tennessee Academy of Science in the Academic Search Complete database. There are no costs associated with inclusion. Michael Redding made a motion to accept the offer of EBSCO to include The Journal of the Tennessee Academy of Science in a database that would be available on-line, pending careful review of the three-year contract. Kim Cleary Sadler seconded the motion and the motion carried. Kim Cleary Sadler and Stephen Stedman agreed to read the contract carefully and report to President Walters.

Michael Redding discussed revisions to the annual meeting abstract submission form to include the full name and mailing address for each...

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